ZUBAIDA BARKAT TRUST
OPERATIONAL PROJECT REPORT:
EDUCATIONAL INSTITUTION
Project Name: Zubaida School System
PURPOSE OF THE DOCUMENT
This document outlines the purpose, resource utilization, generation and allocation of ZBT educational institution.
EXECUTIVE SUMMARY ZUBAIDA SCHOOL SYSTEM
The purpose of this project is to provide quality education for the youth in lower strata of society who either lacks financial resources or understanding regarding education and its socio economic necessity.
The project is aimed at motivating this segment of youth with their personal will and effort for their own social uplift. In order to make their effort a success, inculcate in them the spirit of integrated work and provide sustainability to this project, a multi-dimensional educational institution is set up in Puranagaran, Tarnool – Islamabad. This is an institution based on the philosophy of social cohesion; with one segment bearing responsibility of providing financial and social resources involved in running the project, while the other segment i.e. the target beneficiary shouldering responsibility of long term commitment to their own gains.
The school has a long-term social perspective. All the students are offered free education. However, the organization strives to help create a social network, which is independent of institutional liability, yet effective to provide a platform for long-term settlement of lower and neglected part of our youth.
The school caters to educational as well as personality cultivation needs of our youth belonging from middle to low-income economic stratum, recognizing the need for a high caliber yet low-cost institute. Being cognizant of the financial constraints of most parents, the school offers not only free education but also books, stationary, notebooks, uniforms and refreshments for students.
The area “Puranagaran” was chosen as location for our school, based on the fact that literacy rate in this particular area is alarming low. Besides it is easier to motivate parents to send their children in a nearby school, and it is easier for young women to get educated within their village.
Advance educational procedures are adopted – using modern teaching methodology, covering a curriculum which has direct local demands while up-to-date enough to provide opportunity to those who have will, to pursue higher qualifications. In order to give less fortunate youth a real opportunity, to upgrade their standing, they have are given exposure to a good infrastructure and a refined teaching experience. The school has good infrastructural facilities including spacious classrooms, well-equipped computer laboratory. School Library is being set up as well.
- The school is running Primary Section for young children. There are 99 registered students in the school.
- The school is also providing free education to young women between ages of 18-35, who could not educate themselves before and are willing to do so now. There are 15 women registered in “ Senior Education” section.
Resource Contributing Channels so far has been
- Trust Directors themselves have been supporting the cause so far.
Fixed cost paid by Trustees/Directors
| Quantity | Fixed Costs (one time) | Comments | |
| School chairs/ Desks | 99 | 150,000 | |
| School tables | 30 | 50,000 | |
| Class boards | 8 | 8000 | |
| Text books | For 99 students | 300*99 | |
| Uniforms | For 99 students | 500* 99 | |
| Office computers | 1 | 20000 | |
| Scanner | 1 | 2000 | |
| Water coolers | 2 | 2500 | 2 more required |
| Carpets | 2 | 20000 | |
| Pedestal fans / air cooler | 2 | 6000 | 5 required |
| Staff room chairs | 4 | 16,000 | 8 required |
| Staff room Tables | 2 | 20,000 | 4 required |
| School shoes | 500*99 | In process | |
| Wall clocks | 6 | 3000 | 4 required |
| Total | 377,100 |
Fixed cost Equipment and Fixtures (Requires Donors)
| Quantity | Price | Comments | |
| Admin office Furniture | 20,000 | ||
| Fire Extinguisher | 10,000 | ||
| Photo copier | 30,000 | ||
| School recreation room furniture | 50,000 | ||
| Children play | 100,000 | ||
| Library furniture | 50,000 | ||
| Shelves and lockers | 30,000 | ||
| Computers for lab | 6 | 60,000 | 6 required |
| Printer | 1 | 20,000 | |
| Projector | 1 | 20,000 | |
| Air coolers | 3 | 30,000 | |
| Total | 420,000 |
Recurrent /monthly cost – Currently supported by Trustees/Directors. (Requires Donors)
| Quantity | Price | Comments | |
| School building rent | 10,000 | ||
| Electricity bill | 30,000 | ||
| Gas bill | 3000 | ||
| Water bill | 3000 | ||
| Teacher salary | 18000 | ||
| Junior T salary | 5000 | ||
| Admin salary | Honorary | ||
| Note books | 100*99= 9900 | ||
| Coloring books | 3000 | ||
| Stationary | 2000 | ||
| Guard /helper/ | 4000 | ||
| Cleaning person | 4000 | ||
| Transportation cost+ petrol | 16000 | ||
| Driver salary | 11,000 | ||
| Students refreshments | 10*99=20,000 | ||
| Internet rent | 2000 | ||
| Admin stationary | 1000 | ||
| Assit teacher pay | 3000 | ||
| Miscellaneous | 6000 | ||
| Total | 571,000 |
Present day Monthly cost for running this project is approximately 571,000
ZUBAIDA SCHOOL SYSTEM PERSONNEL
One of the key focuses is to create Personnel Team, capable to sustain and carry forward the spirit of this Project. For this purpose Professionalism, continuous professional growth and team building spirit are encouraged in our school. Both, experienced and raw potential is hired according to project needs. A reasonable budget is also allocated to capacity building of all staff on annual basis.
Similarly, effort recognition and reward system, based on internal and external evaluation, is put in place for the sincere and hard-working team members to retain and develop them.
Serious volunteers are always a source of freshness and provide better growth prospects for any system. ZBT has experienced, competent and sincere volunteers that constitute more than of 30% of the staff.
A tentative list of permanent staff, with current salary and tentative Salary promise, is in the following table.
| Positions | Operation -al Numbers | Salary/Month | Person- nel Number Required | Target Salary potential | Benefits | |
| Administrative Staff | Rs. | Rs. | ||||
| Principal | 1 | Honorary | 1 | 40000 | ||
| V. Principal | 0 | 1 | 30000 | |||
| Coordinator | 0 | 1 | 25000 | |||
| Accountant | 1 | Part time | 1 | 15000 | ||
| Admin Officer | 1 | Honorary | 1 | 25000 | ||
| Admin Assist. | 0 | 1 | ||||
| Senior Teachers | 5 | 6000 | 6 | 22,000 | ||
| Junior Teachers | 1 | 5000 | 6 | 15000 | ||
| Teacher’s Assist. | 6 | 6000 | ||||
| Computer Lab mag. | 1 | 10,000 | 1 | 22000 | ||
| Computer Lab Assist. | 0 | 1 | 8000 | |||
| Librarian | 0 | 1 | 18000 | |||
| Lab-In charge | 0 | 1 | ||||
| Helpers/Peon | 1 | 4000 | 2 | 8000 | ||
| Guards | 0 | 2 | 10000 | |||
| Electrician | 1 | |||||
| Cleaner Full Time | 1 | 4000 | 2 | 8000 | ||
| Cleaner Part Time | 0 | 1 | 4000 | |||
| Sports Teacher | 0 | 2 | 18000 | |||
| 0 | 0 | |||||
| Total | 12 | 41,000 | 38 | 508,000 | ||
Total monthly cost for the project under Ideal circumstances is approximately 1045,000
EVENTS AND SEMINARS IN ZUBAIDA SCHOOL SYSTEM
- For a better social integration of lower strata of society such gathering are to be arranged which can provide better prospects of their integration with better classes of society.
- Student and Parent counseling to make them face temporary monetary pressures which may force them to quit education and damage their future prospects of social uplift.
- Arrange seminar and events to help educate our children about the social problems and issues and to prepare them bring a positive change in the society at individual level.
- Regular seminars to guide the youth about the career opportunities and how best to prepare for their selected career.
For further information and inquiries please visit our website: http://www.zbt.com.pk
Zubaida Barkat Trust 